Tuesday, August 19, 2008
How Do I E-mail Clips?
Q: When a publication requests e-queries and clips, how do you e-mail the clips?
—Nannette Croce


A: Sending clips via e-mail can be difficult. You can try scanning the images, but that sometimes blurs the words and makes the piece illegible. You can copy text into a word processing document and send it, but that doesn’t prove the piece you’re submitting has been published. So what can you do?

First, check to see if the publisher of your work has ever posted it on its website. If so, it may have your work archived. All you have to do from here is copy the link into your e-query and your worries are gone. But what if they don’t archive stories online?

Most magazines, newspapers, newsletters and other types of writing mediums use computer programs to lay out the work and then save that work as a PDF—Portable Document Format. PDFs are the standard format for distribution and exchange of electronic files. In other words, they can be easily e-mailed and accessed whether you’re using a PC or a Mac.

If you don’t have the PDFs of your work already, call the magazine or newspaper that published it and request that they send you the electronic versions. Most media outlets keep archives of all their work, but it’s only been within the past 10 years that technology has led to electronic archiving. The older the clip, the tougher it might be to get. But once you get the PDF of your work, you can send it to anyone through your e-mail.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.

Dealing with Editors | Formatting | Query Letters
8/19/2008 10:46:10 AM (Eastern Daylight Time, UTC-04:00)  #  Comments [4] 
 Tuesday, March 11, 2008
When to Use a Prologue
Q: When should a prologue be used? Is there a difference between prologues for fiction and nonfiction?
—Sonya Ryan


A: A prologue is used when material that you want to include in the opening is out of time sequence with the rest of the story. For example, let’s say you’re writing a book about a woman getting married. While your story focuses on the year leading up to the big day, there’s a funny anecdote from her childhood about her idea of the perfect wedding that foreshadows the actual event. Because this section is seen from her perspective as a child, it’s out of sequence with the rest of the book—which is shown from an adult’s perspective—and might work better as a prologue.

You can use a prologue in fiction and nonfiction, but it’s used only to explain key information that doesn’t follow the time flow of the rest of your book. So if your “prologue” doesn’t fit this criterion, either cut it or change it to Chapter 1.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.

Formatting
3/11/2008 11:04:36 AM (Eastern Daylight Time, UTC-04:00)  #  Comments [3] 
 Tuesday, February 26, 2008
What is a Logline?
Q: I've recently decided to turn my book into a screenplay and I've read several articles that say you must have a "logline" if you want to sell your script. What's a logline?—Jennifer Bickel

A: Hollywood executives are so busy that they have very little time to spend on anything, including listening to your pitch.  So when you have the ear of anyone who has the power to get your script produced, it's important to keep your spiel short, simple and specific. How short? You should be able to sum up your 100-page screenplay in one sentence—you read that right: one sentence. 

In the industry, this is called a logline. A logline is a one-sentence summary of your script that consists of three major elements: the character, the character's goal and the antagonistic force. Here are examples of a few strong loglines (can you name the flick?):

After a twister transports a lonely Kansas farm girl to a magical land, she sets out on a dangerous journey to find a wizard with the power to send her home.

I'm sure by now you've guessed that this logline belongs to The Wizard of Oz. It contains all the key elements:

The character: a lonely Kansas farm girl
The character's goal: find a wizard with the power to send her home
The antagonistic force: sets out on a dangerous journey

Here's another example:

A 17th Century tale of adventure on the Caribbean Sea where the roguish yet charming Captain Jack Sparrow joins forces with a young blacksmith in a gallant attempt to rescue the Governor of England's daughter and reclaim his ship.

This one belongs to the mega-hit Pirates of the Caribbean: The Curse of the Black Pearl. While it's a little harder to dissect, you can still see the all the logline essentials:

The character: Captain Jack Sparrow
The character's goal: rescue the Governor of England's daughter and reclaim his ship
The antagonistic force: adventure on the Caribbean Sea

Creating a logline is also a good way to tell if your script has substance. If you spend hours and are still unable to come up with a clear sentence breaking down your movie, you have a hole that needs to be filled. Because if all the variables are there, the logline should practically write itself.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.


Formatting | Scriptwriting
2/26/2008 2:19:22 PM (Eastern Standard Time, UTC-05:00)  #  Comments [1] 
 Tuesday, December 18, 2007
Numbering Pages of a Prologue
Q: I’ve written a novel and am now working on the technical aspects. What’s the proper way to number pages of a prologue? If the prologue is five pages long, would that make the first page of Chapter 1 Page 6?
—Gretchen Courtright


A: Most front-matter elements, such as a prologue or preface, don’t get numbered as part of the manuscript. They’re best introduced with a slug: a very short description in the upper-left corner to help organize the book. For a prologue, include the name of the section and the name of your book—e.g., Prologue: My Life as a Tango Dancer. Using a specialized slug for these sections erases the need for page numbers, so you can leave the upper-right corner blank. When you hit your first chapter, start numbering with Page 1.

If you feel uncomfortable leaving off page numbers in the prologue or you really enjoy toying with Roman numerals, feel free to include all the Is, Vs and Xs you want in your front-matter elements. It’s really your call.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.


Formatting
12/18/2007 2:29:23 PM (Eastern Standard Time, UTC-05:00)  #  Comments [3] 
 Tuesday, December 04, 2007
Contest Guidelines and Formatting
Q: When submitting a story via email for a contest, how should it be formatted? Text format? Single or double spaced? You get the idea.— D. Holcomb

A: Competition submission guidelines—much like all writing guidelines—are determined by whoever is in charge of that particular competition. Because sponsors of the events vary, the submission process and formatting vary as well. It's most important to follow their guidelines.

For example, if Contest A asks you to single space, you single space. If Contest B asks you to double space, you double space. If Contest C asks you to quadruple space and add emoticons to the end of every paragraph, you do it. The law of the land is determined by the competition sponsor.

It's true that some competitions won't specify all the particulars, and you may be left scratching your head. When in doubt, you can follow these general guides when submitting for writing competitions:

•    Double space (except for poetry and scriptwriting)
•    Use a standard font, like Courier, Times New Roman or Arial
•    Be sure your name and contact info is at the top of the submission
•    Cut and paste in body of e-mail. (Don't send as an attachment unless specifically requested)
•    Avoid using smart quotes (the curly quote marks). You can turn off the function in Word.
•    Keep in mind that bold, italics and other formatting often don't come through when pasted into e-mails, so avoid them if possible.

Again, most competitions have their own guidelines and it's key that you follow their requests. But when in doubt, these specs should help answer your basic questions.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.


Contests | Formatting
12/4/2007 2:34:06 PM (Eastern Standard Time, UTC-05:00)  #  Comments [1] 
 Tuesday, November 27, 2007
Staples or Paper Clips?
Q. When I’m submitting a manuscript to a publisher, should I paper clip or staple the pages? Are the rules the same when submitting to a contest?—D. Fuson

A. In general, publishers want manuscripts paper-clipped, not stapled. It’s more difficult to read through 300 pages harnessed together by staples than it is to take off a paperclip and browse through a manuscript. But be sure to check the publisher’s guidelines, because some may have different preferences. And it’s most important to follow the rules of the potential buyer. If they want it stapled, then staple it. If they want it in a Manila folder with a picture of Zac Efron taped to the front, steal your daughter’s Seventeen magazine and give them what they want.

Similarly, different contests have different rules, so consult the contest guidelines before submitting your work. But when in doubt, go with the paper clips.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.


Business | Contests | Formatting
11/27/2007 10:20:16 AM (Eastern Standard Time, UTC-05:00)  #  Comments [2] 
 Tuesday, November 13, 2007
When Do I Spell Out Numbers?
Q: Sometimes I see numbers spelled out (nine) and at other times I see them in numeric form (9). Which is correct?—Kevin Tracy

A: Most writers—including me—took on this artistic profession for three reasons: We’re creative, we love to read and, most important, we want to avoid numbers at all costs. Yet somehow, even in writing, numbers have found a way to sneak back into our lives. 

There are several rules of thought on how to handle writing numbers, but the most common is pretty simple. Spell out numbers under 10 (zero through nine), and use the numeric symbols for numbers 10 and up. I bought eight candy bars from the vending machineI average eating 29 candy bars per month.

There are some exceptions to the rule. For example, spell out all numbers that begin a sentence. Forty-seven-thousand contestants were turned down for “American Idol.” Eleven were selected. Of course, there’s an exception to the exception: Don’t spell out calendar years, even at the front end of a sentence. 1997 was the year I met my wife. And, if you don’t feel like writing those long, awkward-looking numbers, just recast the sentence. American Idol turned down 47,000 contestants.  I met my wife in the magical year of 1997.

Also, there are other instances where the under-10/over-10 rule doesn’t apply.  Always use figures for ages of people (“He’s 9 years old”), dates (February 14), monetary amounts ($8), percentages (14 percent) and ratios (2-to-1).

Again, this is a style issue and other sources may suggest different ways of handling numbers. So please, no hate mail. And let’s agree not to talk about numbers for the rest of the day—they make my head hurt.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.



Formatting | Grammar
11/13/2007 1:15:30 PM (Eastern Standard Time, UTC-05:00)  #  Comments [6] 
 Tuesday, November 06, 2007
One Space or Two Between Words?
Q: My writing course instructor insists that I should go back through my novel manuscript and use only one space after periods. I was taught that you always type two spaces between sentences. Is she wrong or am I just a dinosaur?—Anonymous

A: The two-space rule was instituted during the days of typewriters. Typewriters had only one font, so all the letters were monospaced, or took up the same amount of space. That means that the skinny “l” and wider “w” occupied the same amount of space on paper. To make reading easier, the two-space rule was born to give the eyes a break between sentences.

With the dawn of computers, word processing programs not only began offering an absurd number of fonts, but each font was programmed to space characters proportionally (“l” takes up about a third of the space “w” does). In turn, most computer fonts will automatically give you enough room between sentences with one space. So, as a rule of thumb, use just one space when typing up your manuscript on a computer.

There are a couple of exceptions—the fonts Courier and Monaco are still monospaced—but it’s better to stick with one space and switch fonts to Times New Roman or Arial rather than use two spaces.

Brian A. Klems is the online managing editor of Writer’s Digest magazine.

Have a question for me? Feel free to post it in the comments section below or e-mail me at WritersDig@fwpubs.com with “Q&Q” in the subject line. Come back each Tuesday as I try to give you more insight into the writing life.


Formatting
11/6/2007 12:45:17 PM (Eastern Standard Time, UTC-05:00)  #  Comments [14]